How to Integrate Outlook with ProProfs BigContacts

Keeping your contacts and calendars in sync across platforms is essential for smooth communication and scheduling. With the Outlook Integration in ProProfs BigContacts, you can automatically sync your Outlook contacts and calendar events with the app. This eliminates double-entry, keeps data up to date, and helps you stay organized—whether you’re in your CRM or Outlook.

Benefits:

Immediate Lead Capture: Add a prospect in Outlook, and they appear instantly in BigContacts for tracking and follow-ups.
Error-Free Contact Records: Update client details in Outlook, and BigContacts reflects the change instantly.
Single Source for Meeting Notes: Attach notes to Outlook events and view them in BigContacts before calls.

Use Case: A sales manager uses the Outlook integration to keep client meetings and follow-up reminders aligned across platforms. New leads added to Outlook appear instantly in BigContacts, and meetings scheduled in BigContacts sync to Outlook automatically. This ensures no missed meetings, scheduling conflicts, or duplicate records, allowing the manager to focus on closing deals.

Integrating Outlook with ProProfs BigContacts

Step 1: Access Personal Settings

Navigate to Integrations from the top-right menu and select Personal Settings.

Step 2: Authenticate with Outlook

In the Outlook Sync tab, click Connect Outlook Account.

A secure Microsoft login window will appear.

Grant the requested permissions to allow access to your contacts and calendar.

Step 3: Sync in Action

Once connected:

Your Outlook contacts will be imported into BIGContacts and kept up to date automatically.
Calendar events from Outlook will appear in your BIGContacts calendar view for seamless scheduling.

Note: Only new leads will sync automatically from Outlook to BIGContacts. If you want to sync old leads, you’ll need to first export them from Outlook and then import them into BIGContacts.

If you’d like to capture all incoming emails from the Outlook inbox directly into your contact records, check out our guide on Custom Emails in BigContacts.

That is all about integrating Outlook with ProProfs BIGContacts. Please contact our support team if you encounter any issues or questions.

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