How to Create an Email Signature in BIGContacts

An email signature adds professionalism to your communication and ensures consistency in branding. BIGContacts allows you to create a personalized email signature automatically added when you send emails from within the system. Contact details, links, and a logo or profile picture can be included.

Why Setting Up an Email Signature Matters

• Saves Time – There is no need to add contact details to every email manually.

• Maintains Consistency – Ensure all emails from BIGContacts reflect your brand and contact information.

• Looks Professional – A well-designed signature enhances credibility and provides recipients quick access to essential details.

When Should You Create or Update an Email Signature?

• When setting up a new BIGContacts account.

• If your role, contact information, or branding has changed.

• When you want to include a company logo, social links, or legal disclaimers.

How to Create Your Email Signature

Step 1: Open the Email Signature Editor

Click the Gear Icon in the top-right corner and select Update Profile from the dropdown menu.

Admin Users: If you're an admin, you can set up email signatures for other team members. Go to Admin > Manage Users > Add/Edit Users, then click the pencil icon next to the user’s name to edit their profile.

How to Add an Image or Logo to Your Email Signature

BIGContacts supports hosted (online) images for signatures instead of direct file uploads. This ensures the image displays correctly across different email clients.
 

Step 1: Insert an Image

• A pop-up window will appear with a field to paste an image URL.

• In the email signature editor, click the Picture Icon (located next to the "flash" icon).

Step 2: Get the Image URL

To use an image hosted online, right-click the image and copy its URL:

• Google Chrome: Right-click > Copy Image URL

• Mozilla Firefox: Right-click > Copy Image Location

• Safari/Opera: Right-click > Copy Image Address

• Internet Explorer: Right-click > Properties > Copy the "Address URL"

Step 3: Adjust Image Settings

• Paste the copied URL into the URL field in the BIGContacts email editor.

• Adjust the Width and Height fields if needed.

• To remove a border around the image, enter 0 in the Border field.

Step 4: Save Your Email Signature

Once you're satisfied with your signature, click Save.

Your email signature is now set up and will be automatically added to all emails sent from BIGContacts. If you need further assistance, contact our support team.