How to Create Mailing Labels in BIGContacts

Mailing labels help you quickly print addresses for mass mailings, making the process more efficient. You can generate labels for your contact list using Microsoft Word and Excel, ensuring accuracy and consistency.

Why Creating Mailing Labels is Useful

Saves Time on Bulk Mailings – Instead of manually writing or copying addresses, generate multiple labels in a few clicks.
Reduces Errors – Automates the process to prevent typos and inconsistencies.
Keeps Branding Consistent – Add logos or return addresses to make labels look professional.

When to Use Mailing Labels

Sending physical mail to an extensive list of customers or donors.
Printing address labels for event invitations or promotional materials.
Organizing shipping labels for orders or outreach campaigns.

7 Easy Steps to Create Mailing Labels

Step 1: Prepare Your Contact List in Excel

Ensure your contact list is formatted correctly in Excel. Each column should have a clear header (e.g., Name, Address, City, Postal Code).
Save the file in .xlsx or .csv format for compatibility with Microsoft Word.

Step 2: Set Up Labels in Microsoft Word

Open Word and go to Mailings > Start Mail Merge > Labels.
Select the label size and type that matches your printing sheets.
If needed, add a return address or company logo that should appear on every label.

Step 3: Link Labels to Your Excel Data

Click Select Recipients > Use an Existing List and choose your Excel file.
Select the correct worksheet that contains your contact details.

Step 4: Filter the Recipient List (Optional)

If you only want labels for specific contacts, click Edit Recipient List and apply filters.

Step 5: Insert Mail Merge Fields

Click Insert Merge Field and place placeholders like Name and Address onto the labels.
These fields will be replaced with actual data when you complete the merge.

Step 6: Preview and Print the Labels

Click Preview Results to check how the labels will look.
If everything is correct, click Finish & Merge > Print Documents.

Step 7: Save for Future Use

After printing, save the document to reuse or modify it for future mailings.

That's all about creating mailing labels. If you encounter any issues or have any questions, don't hesitate to reach out to our support team.