How to Create Mailing Labels
To create and print the mailing labels, you must first prepare the worksheet data in Excel and then use Word to configure, organize, review, and print the mailing labels. When you want to use address labels to send a mass mailing to your address list, you can use mail merge to create a sheet of address labels. Each label contains an address from your list.
The mail merge process involves the following steps:
1. Prepare the Worksheet Data in Excel
Ensure that your address list in Excel is formatted in a tabular structure that is compatible with the mail merge process. Each column should represent a specific data field (e.g., name, address).
2. Set Up the Labels in Microsoft Word
In Word, set up the layout for your labels. This setup applies to all labels in the mail merge at once. The document used for this is called the main document. You can also add elements to appear on every label, such as a company logo or a return address on shipping labels.
3. Connect the Labels to Your Excel Data
Connect the labels to your worksheet data. Your address list is the data source that Microsoft Word uses in the mail merge. In this case, it is an Excel worksheet that contains the addresses to be printed on the labels.
4. Refine the Recipient List
Word will generate a label for each address on your Excel worksheet. If you want to print labels for only certain addresses, you can filter the list to include only the chosen recipients.
5. Add Mail Merge Fields to the Labels
Insert placeholders, known as mail merge fields, into the labels. When the mail merge is performed, these fields will be replaced with the actual data (e.g., name, address) from your Excel worksheet.
6. Preview, Complete, and Print the Labels
You can preview the labels before printing them to ensure everything looks correct. Once you're satisfied, complete the merge and print the labels.
7. Save the Labels for Future Use
After completing the mail merge, you can save the label document for future reference or reuse.
That's all about creating mailing labels. If you encounter any issues or have any questions, don't hesitate to reach out to our support team.