HubSpot Sync - Powered by Zapier

If you use HubSpot for marketing or sales workflows and manage your contacts in BigContacts, you can automate your processes by connecting the two platforms using Zapier.

With this integration, you can set up one-way or two-way syncs to keep contacts updated, trigger workflows, and reduce manual data entry—without relying on legacy tools like PieSync.

What You’ll Need

• A BigContacts account

• A HubSpot account

• A Zapier account (free or paid)

Note: You’ll be creating one or more “Zaps” to send data between the two systems. Zapier works on a trigger + action model.

Common Use Cases

Here’s what users typically automate between HubSpot and BigContacts:

• Add new HubSpot contacts to BigContacts automatically

• Push new BigContacts contacts into HubSpot lists or workflows

• Update contact information across both platforms

• Trigger marketing emails in HubSpot when a contact is added to BigContacts

How to Set It Up

Step 1: Log into Zapier

Go to Zapier and sign in.

Step 2: Create a New Zap

Click the + Create Zap button.

Step 3: Choose Your Trigger

Start with the system that will “send” the contact.
For example:

• App: HubSpot

• Trigger: New Contact (or Contact Property Changed)

Connect your HubSpot account when prompted.

Step 4: Choose Your Action

Set up what should happen in the other system.
For example:

• App: BigContacts

• Action: Create or Update Contact

Connect your BigContacts account if you haven’t already.

Step 5: Map the Fields

Match key fields like:

• First name

• Last name

• Email

• Phone

• Tags (if used)

Zapier will pull sample data so you can test your mapping before going live.

Step 6: Turn On Your Zap

Once your test looks good, click Publish Zap to begin syncing.

A Few Tips Before You Start

• Duplicates: Zapier does not automatically deduplicate contacts. Use filters or conditions where necessary.

• Field Limits: Make sure custom fields in both apps are compatible (e.g., text, dropdowns).

• Real-Time Sync: Zapier sync frequency depends on your plan (every 1 to 15 minutes).

• One-way by default: Zapier does not support true two-way sync out of the box. For bidirectional sync, you'll need to create two Zaps (one in each direction).

Need Help?

If you encounter issues or need help designing your workflow, email us at support@bigcontacts.com. We’ll help you troubleshoot or advise on best practices.